So, you’re finally going to host your first event! You deliberated, maybe even procrastinated, but you finally decided to just do it! While this is an exciting time, it’s also going to be a bit challenging. No worries though, we are here to give you three key things to do when planning your very first event. Whether you are hosting a gala or a 5-year-old’s birthday party, there are some key components to take into consideration. Evaluate the following:
Event Details- You have to hash out the details of your event. Key things first are your date, time, and place. Next, answer the 5Ws and 1H. What kind of event are planning? Who is your event serving? Where do you want to host your event? (This is important because your location sets the tone for the event). When do you want to have it? Why are you having this event? Know your purpose. Then, how will this event flow? Write out a schedule. This information will help you with marketing & promoting, getting assistance, and confirming entertainment.
Budget- A budget gives you the freedom to spend now without the regret later. As you are outlining the details for your occasion, write down how much you are willing to spend on each category (i.e. food, venue, décor, entertainment). This can be a rough estimate until you come back and finalize your budget.
Team- You might realize you need some help once you hash out the details and set a budget. Check your inner circle and see what skills they bring to the table. Maybe your sister is great with décor or your boyfriend is a master behind the camera. Knowing whom you can collaborate with lowers costs when it comes to finding reliable, but affordable support for your event.
While your “to-do” list will grow from there, these three are your first stop on the event-planning journey. Once you work out your details, establish your budget, and build your team, the real fun can begin! Happy event planning!
-Chole C., Brighter Affairs